ADDENDUM – 1

To:

Bidders: AE/VLAK012/2023

From:

Supply Chain Management (SCM) Department

Date:

March 4, 2024

Re:

Notification of Extension of the Bid Validity Date

Appointment of a Panel of Service Providers for Legal Transactional Advisors for African Exploration Mining and Finance Corporation (SOC) LTD (“AEMFC”) for a period of three (3) years. AE/VLAK012/2023.

DESCRIPTION

Appointment of a Service Provider for the Provision of Services for Employee Transportation for African Exploration Mining and Finance Corporation (SOC) LTD (“AEMFC”) from Vlakfontein Mine to WITBANK / OGIES for a period of thirty- six (36) months.

BID NUMBER:

AE/VLAK014/2023

BID ISSUE DATE

06 October 2023

BID AVAILABLE

This RFP may be downloaded directly from the National Treasury’s e-Tender Publication Portal at www.etenders.gov.za, and African Exploration Mining and Finance Corporation at  www.aemfc.co.za. Free of charge.

BRIEFING SESSION 

DATE AND TIME

A compulsory pre-proposal RFP briefing will be conducted at Vlakfontein Mine, c/o N12 and R545 Kendal/Balmoral off-ramp. African Exploration Mining - Vlakfontein Mine. On 17 October 2023 at 11:00 for a period of ± 2 hours. The briefing session will start punctually, and information will not be repeated for the benefit of Respondents arriving late.

[Bidders are to bring with them their own Personal Protective Equipment (PPE) at the compulsory briefing].

CLOSING DATE

31 October 2023

CLOSING TIME

12:00 PM Bidders must ensure that bids are delivered timeously to the correct address.

As a general rule, if a bid is late or delivered to the incorrect address, it will not be accepted for consideration.

CLARIFICATION ON ENQUIRY DOCUMENTS

Bidders will notify of any clarifications required before the closing time for clarification queries, which is by 12:00 mid-day on 24 October 2023. Clarifications are to be submitted to  This email address is being protected from spambots. You need JavaScript enabled to view it..     

BID VALIDITY PERIOD:

120 days from closing. Bidders are to note that they may be requested to extend the validity period of their bid, at the same terms and conditions, if the internal evaluation process has not been finalised within the validity period. However, once the adjudication body has approved the process and award of the business to the successful bidder(s), the validity of the successful bidder(s)’ bid will be deemed to remain valid until a final contract has been concluded.

DELIVERY INSTRUCTIONS

BY HAND

Bid documents should be deposited in the Bid Box situated at:

African Exploration Mining and Finance Corporation (SOC) Ltd

Building 1, 1^st Floor

74 Waterfall Drive

Waterfall City

Gauteng

2090

Access to the Bid Box is limited to the following hours:

Monday to Friday: 08:00 to 17:00

Late Tenders/Bids will not be accepted.

Bidders must ensure that bids are delivered on time to the correct address. Bids received late and to incorrect addresses shall not be accepted for consideration. All Tenders/Bids must be submitted on the official forms provided by – (not to be modified)

DELIVERY INSTRUCTIONS

BY COURIER

If dispatched by courier, the envelope must be addressed as follows:

The Compliance Secretariat, Bid AE/VLAK0014/2023, and a signature obtained from that Office.

African Exploration Mining and Finance Corporation (SOC) Ltd

Building 1, 1^st Floor

74 Waterfall Drive

Waterfall City, Gauteng,

2090

DESCRIPTION

REQUEST FOR QUOTATION FOR THE BIOMONITORING SERVICES at Vlakfontein Mine for the period of 36 months

DOC NUMBER:

6000007631

ISSUE DATE

04 October 2023

BRIEFING SESSION 

N/A

BRIEFING SESSION 

DATE

N/A

BRIEFING SESSION 

TIME

N/A

CLARIFICATION ENQUIRY EMAIL

rfq.enquiry@aemfc.co.za.

CLOSING DATE ON

CLARIFICATION ENQUIRY 

10 October 2023

CLOSING DATE

12 October 2023

CLOSING TIME

12:00 PM

RFQ VALIDITY PERIOD:

 Sixty [60] “Business Days” from the closing date of this RFQ.

DELIVERY INSTRUCTIONS BY EMAIL 

Written Quotations (inclusive VAT) are to be submitted to the email address:

Email:  This email address is being protected from spambots. You need JavaScript enabled to view it.

Note: Late proposal Bids and those submitted to other email addresses WILL be “DISQUALIFIED”. 

Bidders must ensure that bids are submitted to the above email address on time to the correct email address.

BID ESTIMATED VALUE

The value of this bid is estimated to be below R50 000 000 (all applicable taxes included).

NOTE TO BIDDERS:

Bidders are required to ensure that electronic bid submissions are done at least a day before the closing date to prevent issues that they may encounter due to their internet speed, bandwidth, or the size of the number of uploads they are submitting. AEMFC will not be held liable for any challenges experienced by bidders as a result of the technical challenges. Please do not wait for the last hour to submit.

NOTE IMPORTANT

Suppliers of Goods and /or Services to AEMFC cannot be undertaken without receipt of a VALID Purchase Order Number. Verbal, telephonic instructions from an employee of AEMFC is a violation of AEMC’s Procurement Policy and Procedures. Commencement of such an act will result in an unlawful transaction with the repercussion of non-payment to the supplier.

DESCRIPTION

REQUEST FOR QUOTATIONS FOR THE APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY AND INSTALLATION OF NINE (9) SMART DATA LOGGING WATER FLOW METERS AT VLAKFONTEIN MINE.

DOC NUMBER:

6000007630

ISSUE DATE

04 October 2023

BRIEFING SESSION 

N/A

BRIEFING SESSION 

DATE

N/A

BRIEFING SESSION 

TIME

N/A

CLARIFICATION ENQUIRY EMAIL

rfq.enquiry@aemfc.co.za.

CLOSING DATE ON

CLARIFICATION ENQUIRY 

10 October 2023

CLOSING DATE

12 October 2023

CLOSING TIME

12:00 PM

RFQ VALIDITY PERIOD:

 Sixty [60] “Business Days” from the closing date of this RFQ.

DELIVERY INSTRUCTIONS BY EMAIL 

Written Quotations (inclusive VAT) are to be submitted to the email address:

Email:  This email address is being protected from spambots. You need JavaScript enabled to view it.

Note: Late proposal Bids and those submitted to other email addresses WILL be “DISQUALIFIED”. 

Bidders must ensure that bids are submitted to the above email address on time to the correct email address.

BID ESTIMATED VALUE

The value of this bid is estimated to be below R50 000 000 (all applicable taxes included).

NOTE TO BIDDERS:

Bidders are required to ensure that electronic bid submissions are done at least a day before the closing date to prevent issues that they may encounter due to their internet speed, bandwidth, or the size of the number of uploads they are submitting. AEMFC will not be held liable for any challenges experienced by bidders as a result of the technical challenges. Please do not wait for the last hour to submit.

NOTE IMPORTANT

Suppliers of Goods and /or Services to AEMFC cannot be undertaken without receipt of a VALID Purchase Order Number. Verbal, telephonic instructions from an employee of AEMFC is a violation of AEMC’s Procurement Policy and Procedures. Commencement of such an act will result in an unlawful transaction with the repercussion of non-payment to the supplier.

DESCRIPTION

REQUEST FOR QUOTATION FOR THE DESILTING OF THE POLLUTION CONTROL DAM at Vlakfontein Mine AS AND WHEN REQUIRED.

DOC NUMBER:

6000007629

ISSUE DATE

04 October 2023

BRIEFING SESSION 

N/A

BRIEFING SESSION 

DATE

N/A

BRIEFING SESSION 

TIME

N/A

CLARIFICATION ENQUIRY EMAIL

rfq.enquiry@aemfc.co.za.

CLOSING DATE ON

CLARIFICATION ENQUIRY 

10 October 2023

CLOSING DATE

12 October 2023

CLOSING TIME

12:00 PM

RFQ VALIDITY PERIOD:

 Sixty [60] “Business Days” from the closing date of this RFQ.

DELIVERY INSTRUCTIONS BY EMAIL 

Written Quotations (inclusive VAT) are to be submitted to the email address:

Email:  This email address is being protected from spambots. You need JavaScript enabled to view it.

Note: Late proposal Bids and those submitted to other email addresses WILL be “DISQUALIFIED”. 

Bidders must ensure that bids are submitted to the above email address on time to the correct email address.

BID ESTIMATED VALUE

The value of this bid is estimated to be below R50 000 000 (all applicable taxes included).

NOTE TO BIDDERS:

Bidders are required to ensure that electronic bid submissions are done at least a day before the closing date to prevent issues that they may encounter due to their internet speed, bandwidth, or the size of the number of uploads they are submitting. AEMFC will not be held liable for any challenges experienced by bidders as a result of the technical challenges. Please do not wait for the last hour to submit.

NOTE IMPORTANT

Suppliers of Goods and /or Services to AEMFC cannot be undertaken without receipt of a VALID Purchase Order Number. Verbal, telephonic instructions from an employee of AEMFC is a violation of AEMC’s Procurement Policy and Procedures. Commencement of such an act will result in an unlawful transaction with the repercussion of non-payment to the supplier.