AEMFC-Procurement

APPOINTMENT OF SERVICES PROVIDER TO PROVIDE A SOFTWARE SOLUTION FOR AFRICAN EXPLORATION MINING AND FINANCE CORPORATION (AEMFC) TO SUPPORT PROJECT MANAGEMENT AND ASSET PORTFOLIO MANAGEMENT FOR A PERIOD OF THREE (3) MONTHS AND PROVISION OF MAINTENANCE

TENDER NUMBER AE/007/2022

OPENING DATE 2022-02-10

CLOSING DATE 2022-03-17


 

A non-compulsory pre-proposal RFP briefing will be conducted via Microsoft Teams on the 18 February 2022, at 11:00 for a period of ± 2 hours. The briefing session will start punctually, and information will not be repeated for the benefit of Respondents arriving late.

All interested bidders must register their interests by completing “Registration of Prospective Bidders Form” that will be attached on the advertisement and return to This email address is being protected from spambots. You need JavaScript enabled to view it..

“Registration of Prospective Bidders Form” for the briefing session attendance by 17 February 2022 to allow AEMFC to make arrangements for the virtual briefing session.

  • The following section details the scope of work and requirements of AEMFC but is meant as an initial guide for the proposal.
  • AEMFC is looking for a comprehensive and best practice solution to implement a software solution to automate AEMFC’s project management portfolio processes.

 

  • Budget tracking (IRR, Payback, ROI, ROE);
  • Schedule Tracking;
  • Central repository: Ability to manage multiple portfolios separately with roll up feature for an organization view;
  • Document Management;
  • Ability to perform “if-then” analysis by portfolio;
  • Track Projects from ideation to implementation;
  • Allow for Project prioritization;
  • Track post-project evaluation and lesson learned data;
  • Allow project team collaboration (internal and external users(;
  • Resource capacity tracking / planning;
  • Real time status dashboard;
  • Automation of repeatable projects and task;
  • Configurable project templates;
  • User friendly communication through the application or easy downloads to email for communication purposes;
  • User friendly : it needs to be flexible enough so that groups that have small projects do not find using it burdensome while groups that handle large construction projects will find it comprehensive enough;
  • Ability to include photos, if they are applicable to the project;
  • Link to AEMFC’s current and future IT Systems;
  • Link to any post-project digital files (e.g. as-built drawings, reports);
  • Easy report capabilities (i.e. report templates are *easy* to configure);
  • Gant Charts;
  • Flexible enough to deal with a range of types of projects, (e.g. IT projects are very different from construction projects;
  • Email reminders when due dates are approaching;
  • Approval workflows;
  • In- Systems communication capability
  • Task assignment and editing capabilities;
  • Track quantities and cost;
  • Ability to modify quantities; and
  • Adaptable to arising AMEFC Projects requirements.

Download Tender

Document (pdf - 2.65 MB)
Published in Request for Proposal (RFP)
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